Digital Personnel File

✓ No more paper chaos
✓ Documents available at any time
✓ Ready to use in 5 steps

All documents in one place

Documents always at a glance

With aconso you get an overview of all important personnel data and documents with just a few clicks. Thanks to intelligent document and employee search, you can access the information you need in seconds.

Benefit from a time saving of up to 90%!

Access from anywhere

With authorization only

The aconso Digital Personnel File enables a uniform level of information across all locations and thus creates the highest level of information security. Access to personnel data can take place simultaneously and across locations. Sophisticated role concepts protect sensitive data from unauthorized access.

aconso Digital Personnel File

All functions at a glance

  • GDPR conformity guaranteed
  • Document upload via drag & drop or bulk import
  • Single-sign-on
  • Responsive design
  • Employee and document search
  • View, move, manually delete documents
  • Individual registers with different document types
  • OCR / full text search
  • Retention management concept
  • Master data transfer from SAP HXM or from other systems
  • Award-winning aconso theme or integrated with SAP HXM and SAP SuccessFactors

SAP HXM & SAP SuccessFactors

Best integration in SAP SuccessFactors

We have been SAP partner for many years. Our HR solutions such as the digital personnel file are seamlessly integrated in SAP SuccessFactors. In addition, aconso is the only solution with intelligent, natively integrated document creation in SAP SuccessFactors. This makes it particularly easy to use. You can find our solutions on SAP Store.

What our customers say

“We can now easily search
the digital files by keywords.
That’s very helpful.”

Andreas Krotki

HR Business Partner, Warsteiner

“The drag & drop function […] is particularly convenient, allowing documents to be easily added to the file.”

Sabine Rueffer

former Project Manager, Lufthansa

aconso convinced us of its concept right from the start.”

Wolfgang Thomaschitz

Head of Competence Center Human Resources, TUV Rheinland


Get tips for a successful digital personnel file rollout in our free white paper!

Get to know our HR document management solutions for SAP SuccessFactors in this 12 min video.

How Warsteiner Group has benefited from the rapid introduction of the digital personnel file.

Quick implementation in 5 steps

With a best-practice HR file, whose functionality is based on years of intensive collaboration with HR teams, you benefit from the successes of other customers. Our file includes a best practice retention manager. Data protection concept in which deletion periods and deletion criteria are predefined and can be individually adapted in the final instance. In addition, there is a fast master data import from the prevailing HCM such as SAP HXM or SAP SuccessFactors. Together with a template for the company agreement, internal agreements and approvals with the works council and the data protection officer can also be reduced to a minimum.

Step 1:
Welcome meeting

Step 2:
Set-up meeting

Step 3:
Deployment meeting

Step 4:
Go-live meeting

Step 5:
Final meeting

Possible extensions

Scan Service

We handle the digitization of your paper files.

Document Creation

Create HR documents such as employment contracts automatically.

HR Document Box

Deliver pay slips to your employees digitally.

Digital Personnel File in Tablet

Book your demo today!

Get to know aconso‘s solutions in a personal web meeting! Our experts will be happy to show you all functions of our software and answer your questions. We are looking forward to your message!

✓ Insights into the full scope of functions

✓ Individual advice based on your requirements

✓ Time for your questions