HR Document Generation Software
Streamline HR with Automated Document Creation
Manual employee document preparation slows you down. Simplify your processes, stay compliant, and save valuable time with aconso software.
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Intuitive, customizable templates for personalized documents
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Built-in approval workflows and digital signatures
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Integration with SAP, ServiceNow, Workday, and more
Effortless Document Creation
Elevate efficiency and reduce workload stress
aconso’s automated document generation software streamlines the creation of HR documents, such as employment contracts, certificates, and mail merge letters – delivering speed, accuracy, and standardization. It also complies with ISO 27001 standards for information security. Optional features of the aconso Document Creation, including digital signatures and automatic archiving in the aconso Digital Personnel File, further support secure, legally compliant HR processes.
Faster processing, more precision
Structured and streamlined document processes
Work smarter with automated document creation. Cut manual effort, save time, and reduce process costs by up to Standardized workflows simplify complexity, boost efficiency, and ensure full compliance, while supporting a paperless, sustainable future.
Automate to accelerate
Key features
- Consistent branding across all documents
- Automatic transfer of employee data from your HCM System
- Centralized template library for easy updates
- Mail merge function for mass document generation
- Audit-proof and fully compliant with data protection Standards
- Fully embedded in HR processes, including digital signatures
- Optional: Automatic archiving in the Digital Personnel File
Countless possibilities
Working with Microsoft Word-based master templates
Create a variety of HR documents from a single master template, each with unique content but a consistent layout. Global settings such as formatting, corporate design, headers, and footers are automatically applied to ensure brand consistency and compliance. It’s also possible to tailor layouts to meet the specific needs of different subsidiaries.
Our software supports nearly every document type across the employee lifecycle. Common use cases include:
- Employment contracts (including collective agreements)
- Onboarding documents
- Maternity and parental leave documents
- Bonus letters and certificates
- NDAs and more
Global use
Operate across locations with multilingual templates
Our flexible templates support a wide range of languages, including English, Spanish, Portuguese, French, Italian, Dutch, Polish, German, and many more. This makes it easy to generate country-specific documents for international locations without extra manual effort.
Smart Automation
Bulk document generation made easy
With our solution, you can generate personalized and customized documents for large groups in just seconds; no complex approval or signature process is required. Whether it’s bonus letters, company updates, or other communications, aconso makes bulk document creation effortless.
Guided mail merge: An intuitive interface guides you through each step, requiring no technical knowledge.
Automated mail merge: Alternatively, use a pre-filled Excel spreadsheet with all the necessary data. This file can be created directly within the assistant and saved as a template.
Create and sign
Enable true end-to-end processes with digital signatures
With seamless integration of electronic signature solutions like DocuSign or Adobe Acrobat Sign, aconso enables fully digital, legally compliant document workflows – no printing, scanning, or manual steps are required. Every document is authentically signed, ensuring maximum protection. Thanks to aconso’s trusted partner solutions, your sensitive documents are secure.
aconso x SAP SuccessFactors
The best integration for seamless HR processes
aconso seamlessly integrates with SAP SuccessFactors, revolutionizing HR document management with a comprehensive solution that supports the entire employee lifecycle, from recruitment to retirement.
Trusted by 600 customers
Insights from those who know us best
“Our aim was to free ourselves of this old-fashioned mass of paper – and we’ve managed to do just that.”
“In addition to the implementation of aconso‘s Digital Personnel File, digital document generation offers additional automation potential.”
“Processing times have shortened enormously, while at the same time handling the processes has become much easier for everyone involved.”
Additional Insights
Explore more resources and information
Tips for a successful software launch
People-Based HR – that’s what we stand for
Video: A first look at the software
Companion Service
Employee File Management
aconso’s Digital Personnel File complements automated document generation. It offers an easy way to archive HR documents and provides instant access to employee data and documents, all in just a few clicks.
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Secure access to documents on the go
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Strict adherence to compliance standards
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Innovative AI features
How we onboard
Best practice implementation in 5 steps
Experience a seamless onboarding process with aconso. Our five-step approach ensures a quick and smooth transition, tailored to organizations of any size.
Step 1:
Welcome Phase
Step 2:
Set-up Phase
Step 3:
Deployment Phase
Step 4:
Go-live Phase
Step 5:
Final Phase
Contact us
Book your demo today!
Experience the smart way to manage your employee documents in a personal 30 minute demo appointment. Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions of our software and answer your questions.
- Insights into the full scope of functions
- Individual advice based on your organizational requirements
- Time for Q&A
