Automated Document Creation

✓ Suitable for countless document types
✓ Master templates based on Microsoft Word
✓ Bulk Generation and Personalization
✓ End-to-end HR document processes

Why create HR documents automatically?

Creating documents manually is error-prone. When juggling countless template files on a daily basis you lose valuable time. The digitization of HR processes in conjunction with integrated document generation accelerates all administrative steps, creates transparency and makes processes more efficient. The process status is visible to all participants at all times and best of all: the finished documents are guaranteed error-free.

How does automated document creation work?

It’s actually quite simple: You work with master templates in which you define the basic design and structure of your letters. Dozens of documents can be created on the basis of these templates. You thus benefit from the variety of functions from Microsoft Word, which you can access in the aconso system for configuration and expansion. With the connection to your leading HR system, you establish a practice-oriented and consistent data model.

The data is transferred from SAP HXM, SAP SuccessFactors or an other HCM system. You can flexibly model system data in conjunction with individual data from input masks according to your needs. In addition, all templates and documents created take your individual corporate guidelines into account. This means: Your documents are always corporate design compliant.

All functions at a glance

  • Adoption of the corporate design, style sheets and header & footer
  • Automatic transfer of personnel data from the HCM system
  • Template library structured hierarchically to maintain changes centrally
  • Simultaneous creation of personalized documents for large groups of employees
  • Process integration including digital signature via DocuSign or Adobe Acrobat Sign
  • Automatic archiving in the Digital Personnel File
Job Contract Creation
How to create job contracts in a minute

Working with master templates

Simply put, any document type can be created from a master document template that varies in content but is the same in basic layout. Master settings such as formatting, corporate design, header and footer, etc. are automatically applied, so you are always on the safe side here. It is also possible to map different layout specifications for subsidiaries, just like the central template creation for global use in different languages.

Which document types can be mapped?

There are no limits to the automated generation of HR documents. Almost all document types along an employment relationship can be mapped with software support.

The most common use cases are: Employment contract creation (including collective bargaining agreements), onboarding documents, continuing education certificates, parental leave and maternity leave documents, working time change agreements, premium letters, bonus letters, certificates such as the A1 certificate as well as contract and salary adjustments.

What our customers say

“It works a bit like a serial letter in Word. Actually, we planned more budget to have more templates created by aconso. We didn’t need that at all.”

Andreas Krotki

HR Business Partner, Warsteiner

“Processing times have shortened enormously, while at the same time handling the processes has become much easier for everyone involved.”

Kai Berger

Head of Human Resources Services, Siemens Switzerland

Advantages of automated document creation

  • Reduce workload and save time

  • Reduced complexity, standardized workflows

  • Up to 60 % process cost savings

  • Audit security according to GDPR

  • Sustainability through the elimination of paper documents

Digital signature and Digital Personnel File

True end-to-end processes

Automated document generation is often the missing ingredient when it comes to end-to-end document management processes. Media breaks, signatures, and filing in paper files often make digitization difficult. All process steps can be mapped 100% digitally – in addition to a digital signature from DocuSign or Adobe Acrobat Sign and automatic and secure storage in the aconso digital personnel file.

SAP SuccessFactors

Seamless integration

aconso has been your reliable SAP partner for many years. Our full-featured document generation integrates seamlessly with SAP SuccessFactors, both visually and technically. This way you manage your personnel data and HR documents under one roof. This solution is also available in the SAP Store.

Book your demo today!

Get to know aconso‘s solutions in a personal web meeting! Our experts will be happy to show you all functions of our software and answer your questions. We are looking forward to your message!

✓ Insights into the full scope of functions

✓ Individual advice on your requirements

✓ Time for your questions