HR Document Box
Easy employee access to documents
As sending important employee documents via e-mail or postal mail is not secure, this HR online platform offers a safe alternative and meets the highest security and privacy requirements.
Secure Document Inbox
Deliver documents digitally and securely
Our HR Document Box offers a secure and easy way to provide HR documents to employees. Companies can share documents with their staff on this online HR platform while meeting compliance requirements. Desktop and non desktop workers have access to their documents at any time using any device: desktop, tablet or smartphone.
All documents at a glance
Easy access to documents
Employees have access to their own documents regardless of time and place, even outside the company network. They can access the respective document from their private cell phone, tablet or laptop. Recurring documents such as timesheets, incentive pay, or commission can be sent to staff on a regular basis using HR software. Even after termination of an employment relationship, access to the HR Document Box remains. Good to know: The HR Document Box can also be easily connected to your existing Digital Personnel File.
Save time and reduce costs
No more postage & paper
By using HR Document Box to submit HR documents electronically, you will save at least 30% on paper, printing and postage costs from month 1, and your HR department’s processes will be accelerated. Letters no longer have to be prepared, enveloped and sent manually. Thanks to 100% delivery reliability, support requests are also eliminated and the paper savings benefit the environment.
HR Document Box
All functions at a glance
- Award-winning, intuitive user interfaces
- 100% fully automated service, no internal resources required
- All employees receive their own account, which can also be used after leaving the company
- Maximum access protection through person-specific encryption
- Two-factor authentication possible
- Audit-proof archiving
- Cloud solution: ISO-certified data centers
- Uncomplicated connection to HR systems such as Digital Personnel File or SAP SuccessFactors
Additional insights
Explore more resources and information
White paper: What are the benefits of digital delivery?
Companion service: Digital Personnel File
About aconso
Why you should choose us
600 HR teams serviced globally
25 years of experience in HR DMS
25 renowned partners by our side
1 billion documents managed in our software
How we onboard
Best practice implementation in 5 steps
Experience a seamless onboarding process with aconso. Our five-step approach ensures a quick and smooth transition, tailored to organizations of any size.
Step 1:
Welcome Phase
Step 2:
Set-up Phase
Step 3:
Deployment Phase
Step 4:
Go-live Phase
Step 5:
Final Phase
Contact us
Book your demo today!
Experience the smart way to manage your employee documents in a personal 30 minute demo appointment. Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions of our software and answer your questions.
- Insights into the full scope of functions
- Individual advice based on your organizational requirements
- Time for Q&A
