Scan Services
We digitize your HR documents
Often, personnel data is still stored in paper form in thick binders. Therefore, the question often arises as to how personnel data enters the system. For this purpose, aconso offers a fully comprehensive digitization concept.
These services are only available in the EU and Switzerland.
Scanning and software from one supplier
With our HR Services for digitizing your personnel files, we offer not only software solutions, but also comprehensive services. From digitizing paper-based files to daily scanning or taking over your incoming mail, you can outsource your processes to aconso. We offer not only the scanning service, but also, for example, quality assurance, validation, classification, data extraction and conversion into various formats.
Scanning at a glance
Take advantage of our full scan services, which include the following:
Initial scanning of paper files
Scanning of your old files with the introduction of the aconso Digital Personnel File.
Digitization on demand
With Scanning on Demand, we scan documents whenever you need them.
Classification
We classify your documents. In addition, we read the content and provide the documents exactly where you need them.
Converting
If you need another format, we will also do the conversion for you.
Daily processing of incoming mail
We scan your incoming mail, screen it and make the documents available in your systems.
Your options
Digitize paper documents
Option 1: Initial scanning
When you implement the Digital Personnel File, scanning paper files is the first step. Therefore, save on hardware and software for in-house scanning and the costs of external scanning service providers. From file digitization to software implementation, aconso is your one-stop service provider:
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Collection of your paper files
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Digitization
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OCR recognition for full text search
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Automated readout and classification of data
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Destruction or storage of your paper files
Option 2: Scanning on Demand
If you decide in the digitization project that not all files are needed digitally immediately, the scanning on demand option is available. Here, aconso stores your paper files securely and scans the files at the push of a button, so to speak. This way, you can have the digital documents when you need them, but you don’t pay for digitization until you retrieve them. This is how clever scan management works.
Option 3: Daily scanning for inbox and applications
Daily scanning is often a hassle. Simply outsource this to aconso! The scanning service itself, but especially the classification and assignment of documents to digital personnel files or similar, is taken over by aconso and you will work completely digitally in the future. Or, for example, hand over your entire incoming mail processing to us: By scanning all incoming mail, aconso digitizes all the paper that reaches your HR department every day.
HR Outsouring: Application handling
Example: Applications made easy
A best-practice example in outsourcing is the application handling that aconso handles for a large retail group.
“aconso takes care of the management of incoming applications for us, the digitization of applications, data processing and classification, the integration of applicant data in SAP SuccessFactors and the provision of documents in the system. aconso also handles the storage and return of paper applications for us. The plus of this scan service: The manager gets fast and direct access to the applications in HCM and can react immediately. This is how modern application management works”, says the customer about his experience with the scan service.
About aconso
Why you should choose us
600 HR teams serviced globally
25 years of experience in HR DMS
25 renowned partners by our side
1 billion documents managed in our software
Contact us
Book your appointment today
Experience the smart way to manage your employee documents in a personal 30 minute demo appointment. Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions and answer your questions.
- Insights into the full scope of functions
- Individual advice based on your organizational requirements
- Time for Q&A
