Employee File Management Software

All Your Documents –
One Convenient Location

✓ Secure Access on the Go
✓ Smart Search Capabilities
✓ 90% Productivity Boost
✓ Assured Compliance with U.S. Data Protection
✓ Employee & Management Self Services
✓ Deep & Easy SAP SuccessFactors Integration

Key Features

All Your HR Documents in One Place

Secure, Anywhere Access for Streamlined HR Operations
T T
Intelligent Search Capabilities
Boost Productivity and Minimize Stress
Employee Self Service
Seamless Integration

Empower HR with Safe, Everywhere Accessibility

✓ Effortless Access on Mobile Devices
✓ Tailored for Flexibility and Mobility
✓ Strict Adherence to U.S. Compliance Standards

The aconso Digital Personnel File is a game-changer for American enterprises, transforming the management of employee records. It guarantees consistent and secure accessibility in various settings, including remote offices.

Our solution equips HR professionals with the ability to retrieve vital personnel information from any location, at any moment, upholding rigorous security protocols. With sophisticated role-based access systems, sensitive data remains safeguarded against unauthorized access, promoting a secure, compliant, and efficient framework for remote work.

Elevate HR Efficiency with Smart Search

✓ Centralized Document Access
✓ Instant, Clear Document Overview
✓ OCR / Full Text Search

Transform the way HR teams in the U.S. manage and locate employee records. aconso‘s platform centralizes all vital personnel data and documents, offering an instant, comprehensive view with just a few clicks. Our intelligent document and employee search functions, e.g. OCR/ full-text search, provide rapid access to the information you need, boosting productivity and streamlining HR processes.

Elevate Efficiency and Reduce Workload Stress

✓ Rapid Employee Document Retrieval
✓ Streamlined Document Management

Experience a remarkable 90% surge in productivity with aconso‘s tailored solutions for the U.S. workforce. Our platform offers swift and efficient employee and document search capabilities, automated document purging for clutter-free management so as to streamline your processes. Embrace a simpler, more productive workday with aconso.

Empower Your Team and Team Leaders with Self-Service Access to HR Documents and Payslips

aconso‘s Employee Self-Service feature is tailored for the dynamic U.S. workplace, enhancing both employee and managerial experiences. This tool empowers employees with direct access to vital HR documents and payslips, fostering autonomy and transparency. Additionally, it allows managers and directors to effortlessly view documents of their direct reports, facilitating better oversight and team management. This not only streamlines administrative tasks, reducing HR departmental burdens, but also promotes a culture of efficiency and engagement, essential for a productive workforce.

SAP SuccessFactors: The Pinnacle of Integration

✓ SAP SuccessFactors & HXM Compatibility
✓ Smooth Collaboration with Diverse HCM Platforms

Experience unparalleled integration within SAP SuccessFactors, crafted by a long-standing SAP partner. Our HR innovations, including the cutting-edge digital personnel file, are flawlessly woven into SAP SuccessFactors. Unique in the field, aconso offers intelligent, inherently integrated document generation directly within SAP SuccessFactors, ensuring ease of use for U.S. businesses. Discover our comprehensive solutions on the SAP Store.

How We Onboard

Regardless of Organizational Size

Experience a seamless onboarding process with aconso, designed to be efficient and adaptable to any organizational scale. Our five-step approach ensures a quick and smooth transition, making onboarding a breeze no matter the size of your company.

4 weeks

2 weeks

Step 1

Welcome Meeting

Let’s get started!
Research & Discovery

Duration:
Approx. 1 hour

Step 2

Set-up Meeting

Fine tuning for
the final set-up

Duration:
Approx. 1 hour

Step 3

Deployment Meeting

Handover of the beta version

Duration:
Approx. 1 hour

Duration:
Approx. 1 hour

Step 4

Go-live Meeting

Clarification of final questions

Duration:
Approx. 1 hour

Step 5

Final Meeting

Is still something missing?

Duration:
Approx. 30 mins

What People Say

“With aconso, we have found a strong integration partner that will take our employee lifecycle processes to the next level!”

Stefan Krolop

Senior Manager HR Services & Projects

Sabine Rueffer

“The drag & drop function […] is particularly convenient, allowing documents to be easily added to the file.”

Sabine Rueffer

Former Project Manager

Juergen Mechler

aconso offers access from SAP SuccessFactors with the appropriate authorizations and the necessary diversity in terms of retention periods for HR documents.”

Juergen Mechler

Program Lead HR Transformation Technology

Sabine Rueffer

“We have already seen significant increase in quality and productivity in the processes we have implemented.”

Kai Berger

Head of Human Resources Services

Why Use Us

0

HR Teams
Serviced Globally

0

HR
Partners

0

Years of Experience
in HR DMS

0

Billion of
Documents Managed

Case Studies

Case Study Lufthansa

Lufthansa uses the Digital Personnel File to optimize its global HR processes.

Case Study Siemens

More transparency, quality and efficiency with our process management.

Case Study Winkler

Winkler introduces secure and mobile access to employee files for HR and managers.

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Book Your Demo Today!

Experience the smart way to manage your employee documents in a personal 30 minute demo appointment.

 

Additional Solution

Automated Document Generation

Our Automated Document Generation system is the ideal partner to the aconso Digital Personnel File. It offers a suite of features to enhance your HR operations:

Tailored Branding

Customize documents with your company’s unique corporate design, including style sheets, headers, and footers.

Seamless Data Integration

Automatically import personnel data from your HCM system, ensuring accuracy and consistency.

Organized Template Library

Access a hierarchically structured template library, enabling centralized control and easy content and layout updates.

Integrated Process Workflow

Incorporate digital signatures seamlessly with DocuSign or Adobe Acrobat Sign, streamlining your document approval process.

Effortless Archiving

Automatically store documents in the Digital Personnel File for easy access and compliance.

This system not only complements your Digital Personnel File but also elevates your HR document management to new levels of efficiency and professionalism.

Book your demo today!

Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions of our software and answer your questions. They are looking forward to your message!

Duration: 30 minutes

✓ Insights into the full scope of functions

✓ Individual advice based on your organizational requirements

✓ Time for Q&A

Employee File Management

All Your Documents – One Convenient Location

✓ Secure Access on the Go
✓ Smart Search Capabilities
✓ 90% Productivity Boost
✓ Assured Compliance with U.S. Data Protection
✓ Employee & Management Self Services
✓ Deep & Easy SAP SuccessFactors Integration

Key Features

All Your HR Documents in One Place

Secure, Anywhere Access for Streamlined HR Operations

Empower HR with Safe, Everywhere Accessibility

Simplify your administration, stay compliant, and save time with ease.

✓ Secure Access on the Go
✓ Smart Search Capabilities
✓ 90% Productivity Boost
✓ Assured Compliance with U.S. Data Protection
✓ Employee & Management Self Services

Intelligent Search Capabilities

Elevate HR Efficiency with Smart Search

✓ Centralized Document Access
✓ Instant, Clear Document Overview
✓ OCR / Full Text Search

Transform the way HR teams in the U.S. manage and locate employee records. aconso‘s platform centralizes all vital personnel data and documents, offering an instant, comprehensive view with just a few clicks. Our intelligent document and employee search functions, e.g. OCR/ full-text search, provide rapid access to the information you need, boosting productivity and streamlining HR processes.

Boost Productivity and Minimize Stress

Elevate Efficiency and Reduce Workload Stress

✓ Rapid Employee Document Retrieval
✓ Streamlined Document Management

Experience a remarkable 90% surge in productivity with aconso‘s tailored solutions for the U.S. workforce. Our platform offers swift and efficient employee and document search capabilities, automated document purging for clutter-free management so as to streamline your processes. Embrace a simpler, more productive workday with aconso.

Employee Self Service

Empower Your Team and Team Leaders with Self-Service Access to HR Documents and Payslips

aconso‘s Employee Self-Service feature is tailored for the dynamic U.S. workplace, enhancing both employee and managerial experiences. This tool empowers employees with direct access to vital HR documents and payslips, fostering autonomy and transparency. Additionally, it allows managers and directors to effortlessly view documents of their direct reports, facilitating better oversight and team management. This not only streamlines administrative tasks, reducing HR departmental burdens, but also promotes a culture of efficiency and engagement, essential for a productive workforce.

Seamless Integration

SAP SuccessFactors: The Pinnacle of Integration

✓ SAP SuccessFactors & HXM Compatibility
✓ Smooth Collaboration with Diverse HCM Platforms

Experience unparalleled integration within SAP SuccessFactors, crafted by a long-standing SAP partner. Our HR innovations, including the cutting-edge digital personnel file, are flawlessly woven into SAP SuccessFactors. Unique in the field, aconso offers intelligent, inherently integrated document generation directly within SAP SuccessFactors, ensuring ease of use for U.S. businesses. Discover our comprehensive solutions on the SAP Store.

What People Say

aconso offers access from SAP SuccessFactors with the appropriate authorizations and the necessary diversity in terms of retention periods for HR documents.”

Juergen Mechler

Program Lead HR Transformation Technology

“With aconso, we have found a strong integration partner that will take our employee lifecycle processes to the next level!”

Stefan Krolop

Senior Manager HR Services & Projects

“We have already seen significant increase in quality and productivity in the processes we have implemented.”

Kai Berger

Head of Human Resources Services

“The drag & drop function […] is particularly convenient, allowing documents to be easily added to the file.”

Sabine Rueffer

Former Project Manager

=

Book Your Demo Today!

Experience the smart way to manage your employee documents in a personal 30 minute demo appointment.

How We Onboard

Regardless of Organizational Size

Experience a seamless onboarding process with aconso, designed to be efficient and adaptable to any organizational scale. Our five-step approach ensures a quick and smooth transition, making onboarding a breeze no matter the size of your company.

4 weeks

Step 1

Welcome Meeting

Let’s get started!
Research & Discovery

Duration:
Approx. 1 hour

Duration:
Approx. 1 hour

Duration:
Approx. 1 hour

Duration:
Approx. 1 hour

Step 2

Set-up Meeting

Fine tuning for
the final set-up

Duration:
Approx. 1 hour

Duration:
Approx. 1 hour

Step 3

Deployment Meeting

Handover of the beta version

Duration:
Approx. 1 hour

2 weeks

Step 4

Go-live Meeting

Clarification of final questions

Duration:
Approx. 1 hour

Duration:
Approx. 30 mins

Step 5

Final Meeting

Is still something missing?

Our Partners

Additional Solution

Document Creation

Our Automated Document Generation system is the ideal partner to the aconso Digital Personnel File. It offers a suite of features to enhance your HR operations:

Tailored Branding

Customize documents with your company’s unique corporate design, including style sheets, headers, and footers.

Seamless Data Integration

Automatically import personnel data from your HCM system, ensuring accuracy and consistency.

Organized Template Library

Access a hierarchically structured template library, enabling centralized control and easy content and layout updates.

Integrated Process Workflow

Incorporate digital signatures seamlessly with DocuSign or Adobe Acrobat Sign, streamlining your document approval process.

Effortless Archiving

Automatically store documents in the Digital Personnel File for easy access and compliance.

This system not only complements your Digital Personnel File but also elevates your HR document management to new levels of efficiency and professionalism.

Book your demo today!

Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions of our software and answer your questions. They are looking forward to your message!

Duration: 30 minutes

✓ Insights into the full scope of functions
✓ Individual advice based on your organizational requirements
✓ Time for Q&A

Book your demo today!

Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions of our software and answer your questions. They are looking forward to your message!

Duration: 30 minutes

✓ Insights into the full scope of functions

✓ Individual advice based on your organizational requirements

✓ Time for Q&A

Book your demo today!

Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions of our software and answer your questions. They are looking forward to your message!

Duration: 30 minutes

✓ Insights into the full scope of functions

✓ Individual advice based on your organizational requirements

✓ Time for Q&A

Book your demo today!

Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions of our software and answer your questions. They are looking forward to your message!

Duration: 30 minutes

✓ Insights into the full scope of functions

✓ Individual advice based on your organizational requirements

✓ Time for Q&A

Book your demo today!

Get to know aconso‘s solutions with one of our experts. They will be happy to show you all functions of our software and answer your questions. They are looking forward to your message!

Duration: 30 minutes

✓ Insights into the full scope of functions

✓ Individual advice based on your organizational requirements

✓ Time for Q&A