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[\/et_pb_text][et_pb_text module_class=”aco-text” _builder_version=”4.27.4″ _module_preset=”540da635-1703-4e26-9b6c-ff3ccb7abfb2″ text_line_height=”1.5em” header_text_color=”gcid-21777462-4855-4d7e-81db-311ef39238c2″ header_2_text_color=”gcid-e8489cf0-a10e-4772-8a27-bf1be6436ed7″ header_4_text_color=”gcid-e8489cf0-a10e-4772-8a27-bf1be6436ed7″ background_layout=”light” max_width=”31em” custom_padding=”1px|||||” custom_padding_tablet=”” custom_padding_phone=”0em|0em|0.4em||false|false” custom_padding_last_edited=”on|phone” hover_enabled=”0″ text_font_size_tablet=”” text_font_size_phone=”1em” text_font_size_last_edited=”on|tablet” custom_css_main_element=”font-size: clamp(14px, 1.4vw, 21px);” border_color_all=”gcid-12b05926-9f07-4934-8f46-0ec461a8e03d” border_color_top=”gcid-12b05926-9f07-4934-8f46-0ec461a8e03d” border_color_right=”gcid-12b05926-9f07-4934-8f46-0ec461a8e03d” global_colors_info=”{%22gcid-e8489cf0-a10e-4772-8a27-bf1be6436ed7%22:%91%22header_5_text_color%22,%22header_text_color%22,%22header_2_text_color%22,%22header_3_text_color%22,%22header_4_text_color%22,%22header_5_text_color%22,%22header_text_color%22,%22header_2_text_color%22,%22header_3_text_color%22,%22header_4_text_color%22,%22header_text_color%22,%22header_2_text_color%22,%22header_4_text_color%22%93,%22gcid-21777462-4855-4d7e-81db-311ef39238c2%22:%91%22header_text_color%22%93,%22gcid-12b05926-9f07-4934-8f46-0ec461a8e03d%22:%91%22border_color_all%22,%22border_color_right%22,%22border_color_top%22%93}” sticky_enabled=”0″]<\/p>\n
Digital Personnel File in SAP SuccessFactors<\/p>\n
[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ module_class=”aco-hero-image” admin_label=”Spalte” _builder_version=”4.27.4″ _module_preset=”41b17c2f-997b-456b-bf76-fa1174fb844e” custom_padding=”||||false|false” custom_css_main_element=”margin: auto;” global_colors_info=”%91%93″][et_pb_image src=”https:\/\/aconso.com\/wp-content\/uploads\/2025\/08\/Case-Study-Brewery.png” title_text=”Case Study – Brewery” src_tablet=”https:\/\/aconso.com\/wp-content\/uploads\/2025\/08\/Case-Study-Brewery.png” src_phone=”https:\/\/aconso.com\/wp-content\/uploads\/2025\/08\/Case-Study-Brewery.png” src_last_edited=”on|phone” _builder_version=”4.27.4″ _module_preset=”53be2424-a912-46b1-8c2a-4ec32f08d73b” global_colors_info=”%91%93″][\/et_pb_image][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”||53px|||” locked=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.27.4″ _module_preset=”e3006cb1-70b6-4bff-8fb1-952a996394c9″ min_height=”296.7px” custom_padding=”0px||21px||false|false” locked=”off” global_colors_info=”%91%93″][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”0ec6a2b7-1675-4ca7-8ad7-0bc77801234e” global_colors_info=”%91%93″][et_pb_testimonial author=”Andreas Krotki” job_title=”former HR Business Partner” portrait_url=”https:\/\/aconso.com\/wp-content\/uploads\/2023\/03\/Krotki_Andreas.jpg” _builder_version=”4.27.4″ _module_preset=”default” min_height=”123px” custom_margin=”||-45px|||” custom_padding=”||32px|||” global_colors_info=”{}”]<\/p>\n
\u201cIn the interaction between\u00a0<\/span>aconso<\/em>\u00a0<\/span>and SAP, we have created the basis for an expandable overall concept.\u201d<\/p>\n<\/div>\n<\/div>\n [\/et_pb_testimonial][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.19.1″ _module_preset=”default” locked=”off” global_colors_info=”{}”][et_pb_row custom_padding_last_edited=”on|phone” _builder_version=”4.27.4″ _module_preset=”567c3b80-7c0e-4a28-a743-eb5cae5e9579″ custom_margin=”|auto|16px|auto|false|false” custom_padding=”0px||0px||false|false” custom_padding_tablet=”|0em|||false|false” custom_padding_phone=”|0em|||false|false” locked=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.19.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”bb58ae84-e9e1-46db-b102-b35e38c8c51e” custom_margin=”||16px||false|false” custom_padding=”||0px||false|false” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n In order to make HR processes more efficient and to relieve employees, the brewery launched a digitalization initiative. The first step was the rapid introduction of the Digital Personnel File<\/a> and Document Generation<\/a> from aconso<\/em>. The brewery integrates these into a holistic concept in interaction with SAP SuccessFactors<\/a>.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_3,1_3,1_3″ _builder_version=”4.27.4″ _module_preset=”39f1f84c-0fb1-462b-a829-6d1b41e9ddc1″ custom_margin=”0px||||false|false” custom_padding=”0px||0px||false|false” locked=”off” global_colors_info=”{}”][et_pb_column type=”1_3″ _builder_version=”4.27.4″ _module_preset=”8cc95dc6-cb11-4a99-945d-703862f5cf62″ global_colors_info=”{}”][et_pb_icon font_icon=”||fa||400″ icon_width=”6em” _builder_version=”4.27.4″ _module_preset=”3e731228-086d-42bf-a591-acc1071b11c7″ global_colors_info=”{}”][\/et_pb_icon][et_pb_text _builder_version=”4.27.4″ _module_preset=”dc7f971a-0b19-4b08-a172-f8934106724d” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.27.4″ _module_preset=”8cc95dc6-cb11-4a99-945d-703862f5cf62″ global_colors_info=”{}”][et_pb_icon font_icon=”||fa||900″ icon_color=”gcid-f17860d2-e8ac-488c-a77a-1bd3e14cccb6″ icon_width=”6em” _builder_version=”4.27.4″ _module_preset=”3e731228-086d-42bf-a591-acc1071b11c7″ global_colors_info=”{%22gcid-f17860d2-e8ac-488c-a77a-1bd3e14cccb6%22:%91%22icon_color%22%93}”][\/et_pb_icon][et_pb_text _builder_version=”4.27.4″ _module_preset=”dc7f971a-0b19-4b08-a172-f8934106724d” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.27.4″ _module_preset=”8cc95dc6-cb11-4a99-945d-703862f5cf62″ global_colors_info=”{}”][et_pb_icon font_icon=”||fa||400″ icon_color=”gcid-aab196ed-43de-46b2-b8db-66fd01929680″ icon_width=”6em” _builder_version=”4.27.4″ _module_preset=”3e731228-086d-42bf-a591-acc1071b11c7″ global_colors_info=”{%22gcid-aab196ed-43de-46b2-b8db-66fd01929680%22:%91%22icon_color%22%93}”][\/et_pb_icon][et_pb_text _builder_version=”4.27.4″ _module_preset=”dc7f971a-0b19-4b08-a172-f8934106724d” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Text Image Section” _builder_version=”4.27.4″ _module_preset=”48652ab4-fde2-48c8-b702-fa41c2f77102″ width=”100vw” max_width=”100vw” max_width_tablet=”100vw” max_width_phone=”100vw” max_width_last_edited=”on|phone” locked=”off”][et_pb_row column_structure=”1_2,1_2″ use_custom_gutter=”off” _builder_version=”4.27.4″ _module_preset=”8cd8ccea-15d9-4ee0-9337-c2aef0ea391d” width_tablet=”84vw” width_phone=”80vw” width_last_edited=”on|phone” max_width_tablet=”” max_width_phone=”80vw” max_width_last_edited=”on|tablet” custom_margin=”0px||||false|false” custom_padding=”0px||0px||true|false” global_colors_info=”{}”][et_pb_column type=”1_2″ admin_label=”Text Column” _builder_version=”4.27.4″ _module_preset=”06f61388-1423-4b73-af96-4b0b6f274154″ global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”17b9de29-362e-424a-bd30-801276e76116″ hover_enabled=”0″ locked=”off” global_colors_info=”{%22gcid-e8489cf0-a10e-4772-8a27-bf1be6436ed7%22:%91%22header_5_text_color%22,%22header_2_text_color%22,%22header_4_text_color%22,%22header_5_text_color%22,%22header_2_text_color%22,%22header_4_text_color%22%93}” sticky_enabled=”0″]<\/p>\n The brewery is known around the world for its \u201cPremium Pilsener\u201d. Today, the group includes four other breweries with around 1,200 employees worldwide. An HR team takes care of human resources centrally for all German locations. In 2020, the company introduced the Digital Personnel File and Document Generation from\u00a0<\/span>aconso<\/em>. Instead of searching through paper files, HR now has quick and easy access to important information at any time. HR documents are created digitally within the blink of an eye using standardized templates, and are automatically filed in the right place. The few remaining paper documents are digitized by\u00a0<\/span>aconso<\/em>\u2018s Scan Service.<\/p>\n In future, the introduction of digital signatures is also planned. \u201cIt is important to me to approach digitalization holistically,\u201d says Andreas Krotki, HR Business Partner at the brewery group. \u201cI don\u2019t want any isolated solutions. The great charm of\u00a0<\/span>aconso<\/em>\u2018s Digital Personnel File is that we can cover many applications with the platform and that it is closely interlinked with SAP.\u201d<\/p>\n Digitalization was one of the first topics Andreas Krotki took care of when he joined the company in 2019. He had previously worked in the automotive environment and already knew the advantages of a digital personnel file first-hand. At the brewery, however, HR processes were still mostly analogue. There were cabinets with file folders that employees had to search through when they needed personnel information.<\/p>\n There were many Microsoft Word documents on the drive, based on inconsistent templates. For example, to create a contract, staff would take an existing template, adapt it and save it again. This made it difficult to see which template was actually the correct standard. With many details such as probationary period, company car, variable remuneration or notice periods, it was easy to make mistakes. In addition, there were different contracts depending on the brewery.<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ admin_label=”Image Column” _builder_version=”4.27.4″ _module_preset=”41b17c2f-997b-456b-bf76-fa1174fb844e” global_colors_info=”{}”][et_pb_image src=”https:\/\/aconso.com\/wp-content\/uploads\/2025\/08\/Digital-Personnel-File-SAP-SuccessFactors-Integration.png” title_text=”Digital Personnel File – SAP SuccessFactors Integration” _builder_version=”4.27.4″ _module_preset=”744ec182-40fe-46b9-83a1-79dbbe02a416″ hover_enabled=”0″ border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” sticky_enabled=”0″][\/et_pb_image][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”||53px|||” locked=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.27.4″ _module_preset=”e3006cb1-70b6-4bff-8fb1-952a996394c9″ min_height=”296.7px” custom_padding=”0px||21px||false|false” locked=”off” global_colors_info=”%91%93″][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”0ec6a2b7-1675-4ca7-8ad7-0bc77801234e” global_colors_info=”%91%93″][et_pb_testimonial author=”Andreas Krotki” job_title=”former HR Business Partner” portrait_url=”https:\/\/aconso.com\/wp-content\/uploads\/2023\/03\/Krotki_Andreas.jpg” _builder_version=”4.27.4″ _module_preset=”default” min_height=”123px” custom_margin=”||-45px|||” custom_padding=”||32px|||” global_colors_info=”{}”]<\/p>\n \u201cOur processes were simply very inefficient and error-prone. After all, we are only a small team and have many other tasks besides administration.\u201d<\/p>\n<\/div>\n<\/div>\n [\/et_pb_testimonial][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” locked=”off” global_colors_info=”{}”][et_pb_row custom_padding_last_edited=”on|phone” _builder_version=”4.27.4″ _module_preset=”4a98d221-de2e-43bc-b843-3169d73bb92e” custom_padding=”5em|0%|5em||true|false” custom_padding_tablet=”3em|0em|||false|false” custom_padding_phone=”2em|0em|||false|false” hover_enabled=”0″ locked=”off” global_colors_info=”{}” sticky_enabled=”0″][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”bb58ae84-e9e1-46db-b102-b35e38c8c51e” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n In the first step, Krotki wanted to introduce a digital personnel file and clear up the document chaos. But he already had a bigger picture in mind: the goal should be a holistic digitalization concept. Together with a sparring partner from IT, he set out to find a suitable solution. In order to relieve the company\u2019s own IT department, the HR software should be cloud-based.<\/p>\n Important criteria were, for example, data protection, a server in Germany, revision security and integrated document generation Since the brewery has been using SAP in HR and other corporate areas for many years, the solution should be able to be integrated into this landscape. During his research, Krotki came across\u00a0<\/span>aconso<\/em>\u00a0<\/span>and arranged a presentation appointment. In a sophisticated selection process, the platform was able to prevail over competitors, mainly thanks to its intuitive user interface. Andreas Krotki explains: \u201cWe have many users who have little contact with administrative IT systems.<\/p>\n Therefore, the operation of HR software must be self-explanatory. A manager just has to click and find his or her way around immediately. That is very, very easy with\u00a0<\/span>aconso<\/em>. We also found it exciting how harmoniously the solution is integrated with SAP.<\/p>\n<\/div>\n<\/div>\n In August 2020, the implementation of the project began. It took only six weeks until the introduction.\u00a0<\/span>aconso<\/em>\u00a0<\/span>collected the 1,200 active inventory files, scanned them and brought them back. In parallel, the brewery team had already created a large digital dummy file that contained all the important document variants of the various breweries and defined the structure for the Digital Personnel File. It served as a template for the scanning automation, so that it filed the digitized documents in the right place.<\/p>\n \u201cIt really worked without any problems,\u201d Andreas Krotki is pleased. He was particularly impressed by the fast implementation. With over 20 years of experience,\u00a0<\/span>aconso<\/em>\u00a0<\/span>can look back on numerous successful HR digitization projects and, based on this, has developed a best-practice solution for the rapid introduction of the Digital Personnel File. The scope of functions and important configurations are already predefined \u2013 such as a data protection concept with proven deletion criteria and deadlines, which can be individually adapted if required. In this way, those responsible avoid cost-intensive errors and there is no longer any need for time-consuming configuration sessions. Instead, the file is ready to use within a very short time and can be easily combined with other HR solutions.<\/p>\n<\/div>\n<\/div>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”||53px|||” locked=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.27.4″ _module_preset=”e3006cb1-70b6-4bff-8fb1-952a996394c9″ min_height=”296.7px” custom_padding=”0px||21px||false|false” locked=”off” global_colors_info=”%91%93″][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”0ec6a2b7-1675-4ca7-8ad7-0bc77801234e” global_colors_info=”%91%93″][et_pb_testimonial author=”Andreas Krotki” job_title=”former HR Business Partner” portrait_url=”https:\/\/aconso.com\/wp-content\/uploads\/2023\/03\/Krotki_Andreas.jpg” _builder_version=”4.27.4″ _module_preset=”default” min_height=”123px” custom_margin=”||-45px|||” custom_padding=”||32px|||” global_colors_info=”{}”]<\/p>\n \u201cI also find it very charming that everything is actually read out as text. We can now simply search the digital files for keywords. That\u2019s very helpful.\u201d<\/p>\n<\/div>\n<\/div>\n [\/et_pb_testimonial][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” locked=”off” global_colors_info=”{}”][et_pb_row custom_padding_last_edited=”on|phone” _builder_version=”4.27.4″ _module_preset=”4a98d221-de2e-43bc-b843-3169d73bb92e” custom_padding=”5em|0%|5em||true|false” custom_padding_tablet=”3em|0em|||false|false” custom_padding_phone=”2em|0em|||false|false” locked=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”bb58ae84-e9e1-46db-b102-b35e38c8c51e” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n The introduction of\u00a0<\/span>aconso<\/em>\u2018s Digital\u00a0<\/span>Document Creation<\/a>\u00a0<\/span>was just as uncomplicated. After the Munich-based HR service provider had created the master template for the employment contracts, the brewery team was able to create further standard documents themselves. Thanks to the simple documentation and operation, even the trainees had no problems. \u201cIn the end, it works a bit like a form letter in Word,\u201d says Krotki. \u201cActually, we had set aside budget to have\u00a0<\/span>aconso<\/em>\u00a0<\/span>create more templates. We didn\u2019t need that at all.\u201d<\/p>\n<\/div>\n<\/div>\nNo more paper files and document chaos<\/h3>\n
Company<\/h3>\n
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Challenges<\/h3>\n
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Solutions<\/h3>\n
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The project<\/h2>\n
Inefficient, error-prone processes<\/h4>\n
In search of a holistic solution<\/h2>\n
It could hardly be easier<\/h3>\n
Digital Document Creation<\/h3>\n